SUWANNEE COUNTY BOARD OF COUNTY COMMISSIONERS

JUDICIAL ANNEX BUILDING

218 PARSHLEY STREET SOUTHWEST

LIVE OAK, FLORIDA  32064

 

TENTATIVE AGENDA FOR APRIL 2, 2013, 9:00 A.M.

 

Invocation

Pledge to American Flag

 

ATTENTION:

The Board may add additional items to this agenda.

Lunch Break – Approximately 12:00 p.m. until 1:00 p.m.

 

CONSENT:

1.             Approve payment of processed invoices.

 

2.             Approval of Subterranean Termite Control Contract with Live Oak Pest Control in the amount of $67.20 for the Elections Office.

 

3.             Approval of Contract Renewal with Johnson Controls, in the lump sum amount of $10,898.00, for maintenance of chillers located at the Suwannee County Jail.

 

4.             Permission for release of Contingency Funds in the amount of $7,744.50 to the Maintenance Department for the replacement of carpet at the Tax Collector’s Office.

 

5.             Permission for release of Contingency Funds in the amount of $10,730.52 to the Maintenance Department for the replacement of carpet at the Property Appraiser’s Office.

 

6.             Permission for release of Contingency Funds in the amount of $19,422.88 to the Maintenance Department for the replacement of carpet at the Regional Library.

 

7.             Reappointment of Greg Scott and Teena Peavey to serve another term as representatives on the Suwannee River Valley Marketing Group.

 

8.             Approval of Supplemental Agreement No. 11 in the amount of $57,325.00 with URS Corporation for professional services for Apron Rehabilitation at Suwannee County Airport. (FAA grant)

 

9.             Approval of proposal in the amount of $4,000.00 with Nabors, Giblin & Nickerson for the preparation of the Annual Solid Waste Assessment Program for FY 2013-14.

 

10.         Approval to purchase two (2) trailers for Inmate Vans, off Florida Sheriff’s Contract, in the amount of $3,564.00 from Texas Trailers for Public Works Department.

 

11.         Approval to declare as a sole source and purchase used Semi Tractor from Tom Nehl Truck Company in the amount of $41,457.00 for Public Works Department.

 

12.         Clarification on payment schedule for reassembly of dragline:  based on adopted pay schedule and with required invoice and documentation. Checks will be written weekly by the Finance Department and available for pickup.

 

13.         Authorization to apply for an additional Rural Infrastructure Funds grant for Catalyst Site.

 

14.         Approval of Amendment to the Declaration of Restrictions and Protective Covenants for Eagles Nest Subdivision, allowing manufactured homes.

 

15.         Approval of Florida Department of Transportation (FDOT) Exhibit A – An Agreement for Traffic Signal Intersections Maintained and Operated for FY 13/14, Effective 07/01/2013 to 06/30/2014, in the amount of $8,116.91, and approval to submit to FDOT an invoice in the amount of $7,883.50 for FY 12/13 for the period of 07/01/2012 to 06/30/2013.

 

16.         Adoption of resolution combining the three (3) current advisory boards for Columbia, Hamilton & Suwannee Counties into one (1) board that will serve the Transit Authority and the general public as it serves all three (3) counties.

 

17.         Approval of funding for the 3rd Quarter of Fiscal Year 2012-2013 for Council for Progress.

 

COUNTY ATTORNEY ITEMS:

18.         Discuss, with possible Board action, purchase of balance of Catalyst Site.

 

CONSTITUTIONAL OFFICERS ITEMS:

 

 

STAFF REPORTS:

19.         a)    Katherine Allen, Extension Office Director

b)    Randy Harris, County Administrator

c)    Betty Lawrence, Director of Libraries

d)    Greg Scott, Parks and Recreation Director

e)    James Sommers, Public Safety Director

 

TIME SPECIFIC ITEMS:

20.         At 10:00 a.m., or as soon thereafter as the matter can be heard, open bids, for Waste Handler Loader at Suwannee County Transfer Station.  (Bid Solicitation No. 2013-07)  (Randy Harris, County Administrator)

 

21.         At 10:00 a.m., or as soon thereafter as the matter can be heard, open bids, for Suwannee County Class I Transfer Station Tipping Floor Slab Remediation.  (Bid Solicitation No. 2013-06)  (Randy Harris, County Administrator)

 

22.         At 10:00 a.m., or as soon thereafter as the matter can be heard, open bids, for (2) New Dump Trucks for Suwannee County Public Works Department.  (Bid Solicitation No. 2013-08)  (Randy Harris, County Administrator)

 

23.         At 10:00 a.m., or as soon thereafter as the matter can be heard, open bids, for Commercial Dishwasher at Suwannee County Jail.  (Bid Solicitation No. 2013-05)  (Randy Harris, County Administrator)

 

24.         At 10:00 a.m., or as soon thereafter as the matter can be heard, open bids, for Test Monitoring Wells at Catalyst Site, and award bid for same.  (Bid Solicitation No. 2011-56)  (Randy Harris, County Administrator)

 

25.         At 10:00 a.m, or as soon thereafter as the matter can be heard, hold a public hearing, to consider adoption of ordinance pertaining to LDR amendment LDR 13-02 providing for deleting and replacing in its entirety Article Eight entitled flood damage prevention regulations to comply with Federal Emergency Management Agency regulations, including adoption of the Flood Insurance Rate Maps; providing for deleting in its entirety section 12.1.2 entitled Flood Damage Prevention Regulations Appeals Provisions and Section 12.3.3 entitled Variances to Flood Damage Prevention regulations, to comply with Federal Emergency Management Agency regulations.  (Ronald Meeks, Planning and Zoning Director)

 

26.         At 10:00 a.m., or as soon thereafter as the matter can be heard, hold a public hearing, to consider adoption of ordinance providing for amending Article II, Section 18-35 entitled Building Code, Definitions to amend the Florida Building Code year referenced from 2001 to 2010, providing for amending Article II, Section 18-36 entitled Building Code, adopted to amend the Florida Building Code year referenced from 2001 to 2010, to amend the Florida Building Code, building to add local administrative amendments regarding building permits issued on the basis of an affidavit, variances in flood hazard areas, and amending the Florida Building Code, residential to add local technical amendments regarding freeboard.  (Ronald Meeks, Planning and Zoning Director)

 

27.         At 10:00 a.m., or as soon thereafter as the matter can be heard, hold a public hearing, to consider adoption of ordinance pertaining to LDR amendment  LDR 13-03 providing for amending section 4.4.8 entitled Maximum Height of structures to exclude sawmills and planing mills from height limitations within the Agricultural “A” zoning district.  (Ronald Meeks, Planning and Zoning Director)

 

28.         At 5:15 p.m., or as soon thereafter as the matter can be heard, hold a public hearing, to approve budget amendments to the following funds for fiscal year 2012-2013:  (Barry A. Baker, Clerk of Circuit Court)

a)      General Fund

b)      Renovation Construction

 

GENERAL BUSINESS:

29.         Approve minutes of meeting held on March 19, 2013.

 

30.         Discuss, with possible Board action, award of contract for County Attorney services. (RFQ No. 2013-03)  (Randy Harris, County Administrator)

 

31.         Discuss, with possible Board action, increasing the County Administrator’s credit card limit to $10,000.00.  (Randy Harris, County Administrator)

 

32.         Discuss, with possible Board action, delegating authority to County Administrator to open Request for Qualifications for Utility Engineer Services (advertised for Tuesday, April 9, 2013 at 10:00 a.m.) and selection of ranking committee for same.  (Randy Harris, County Administrator)

 

33.         Discuss, with possible Board action, any items requiring action regarding Catalyst Site (if necessary).  (Randy Harris, County Administrator)

 

34.         Additional Agenda Items.

 

35.         Public Concerns and Comments.  (Come forward to podium – limit comments to five minutes.)

 

36.         Board Members’ Inquiries, Requests and Comments.